position details
Position Overview
Title: Events & Operations Graduate Assistant
Department: Campus Recreation - Student Life
Reports to: Ben Orendorff - Manager for Operations and Events
Stipend: 9 month contract for Fall/Spring Semesters - $15,000.
Graduate Assistants are required to work the full summer between the first and second year of their Assistantship. During the summer months, GA’s are paid hourly at a rate of $19/hr with the ability to work up to 40 hours a week. During this time GA’s may be required to work outside of their program area based on departmental needs.
Campus Recreation Professional Duties
- Collaborate with Campus Recreation staff to help department make the impact mentioned in our mission and vision statements
- Serves on assigned Campus Recreation and university work teams or committees as needed
- Provide evening and weekend operational support and event coordination as needed
- Produces required information for monthly and annual reports
- Provide instruction and development opportunities for staff through training, coaching and performance evaluations that incorporate student learning outcomes. Specific outcomes include critical thinking, creative thinking, problem solving, quality customer service, conflict resolution, initiative, communication, innovation, and other transferable skills related to the department work integrated learning program
- Attend and participate in University, Divisional, and Departmental events, programs, and training
- Submit marketing requests within established timelines, policies, and procedures
- While Graduate Assistants have their primary program area, they will also be required to assist with department initiatives and program areas outside of their area of expertise. This includes facility supervision, special events, serving on committees and work teams as well as other duties as assigned.
Area Specific Duties
Assist in hiring, training, scheduling, supervision, development, and evaluation of approximately 40 student employees including Events Program Assistants, Facility Maintenance Technicians and Operations Attendants
- Conduct facility inspections and communicate maintenance or custodial needs
- Oversee regular (daily/weekly/monthly/annual) maintenance operations including fitness equipment condition, preventative maintenance, trouble shooting and upgrades. Physical facility upkeep, upgrades and overall aesthetics of the facility.
- Work along with Facilities Maintenance; Maintenance Technicians to order equipment parts and needs
- Oversee event operations including reservations, client correspondence, invoicing, set up and take down, and day of operations
- Assist in planning and execution of large scale university and department events as well as external clients
- Meet with potential rental clients from diverse organizations and backgrounds to develop long-term relationships, showcase the capabilities of spaces, and draw from experience to determine event requirements
- Handle staff payroll and assist in program area budget development
- Create resource guides, procedural manuals, and other tools for employee reference
- Collaborate across department program areas to ensure student staff maintain current and accurate knowledge of programs, services, facility hours, events, and policies
- Maintain equipment inventory and make recommendations for purchase
Required Qualifications
- Bachelor’s degree from an accredited four-year institution
- Admittance into a WVU graduate program
- Base Level CPR/AED/First Aid certification. Willingness to obtain American Red Cross CPRO certification within reasonable timeframe upon employment start date
- Excellent verbal and written communication skills, strong attention to detail, and ability to work with diverse groups
- Competent knowledge of general computer programs including Excel, Word PowerPoint, Outlook, etc.
Prefferred Qualifications
- Prior supervisory or leadership experience
- Prior campus recreation experience
- Previous experience with Recreation Management and related software such as Fusion, Connect2, When to Work etc.
Application Details
Position will remain open until filled. For best consideration, please submit your
application by December 1st.