Forms
WVU Club Sports - Required Participant Forms
The Club Sports Administrative and Travel Forms must be submitted to the Competitive
Sports Office by the corresponding deadline(s) indicated below.
Questions? Concerns? Contact
club.sports@mail.wvu.edu for more info.
Administrative Forms
Roster Form
Officer Transition Form |
Complete each semester by downloading the excel sheet, inputting your respective club information, and sending an email to club.sports@mail.wvu.edu with the document attached. |
Attending Campus Recreation Events Form Attending Campus Recreation Events Form Submission | Completed each time a club attends a Campus Recreation event. Download and complete the "Events Form", then submit online using the "Events Form Submission.” |
Coaching/Instructor Agreement
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For any coach/instructor working with a club, required every year
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Community Member Consent Form | For Community Members' submission by the deadline each semester only; once completed, email to Club Sports Staff. Student, Faculty, and Staff Members should complete via WVUGo. |
Community Service Events Form Community Service Event Form Submission | Completed each time a club attends a Community Service Event. Download and
complete the “Events Form,” then submit online using the “Events Form Submission.”
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Facility Request Form
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Use to request space to host a game/match/tournament at Mylan Park, Student
Rec Center, Evansdale Fields, Med Center Fields, etc. Due two weeks prior
to event date
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HealthWorks Medical History
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Required for all participants in: Lacrosse (M/W), Rugby (M/W), Ice Hockey, Soccer (M/W), Cheer, Quidditch, Baseball, Softball, and Ultimate Frisbee (M/W) |
Practice Request Form
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Complete by the deadline each semester |
Purchasing Form
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For purchasing equipment/league memberships/facility rentals
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Post Season Fund Application Form |
Supplemental funding for clubs traveling to or competing at a national level competition. This
can only be used by a club once per academic year.
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Budget Request Form | Due each spring to determine the budget allocation for the following academic year |
Travel Forms
Travel authorizations are due 2 weeks prior to departure.
Travel Authorization | Due 2 weeks before weekend departure |
Individual Reimbursement Form | Due the Friday after return trip for individual reimbursements |
Post Travel Result Form | Due the Friday after return trip |
Post Travel Reimbursement Form | Due the Friday after return trip for club reimbursements |