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Forms

WVU Club Sports - Required Participant Forms

The Club Sports Administrative and Travel Forms must be submitted to the Competitive Sports Office by the corresponding deadline(s) indicated below.

Questions? Concerns? Contact club.sports@mail.wvu.edu for more info.

Administrative Forms

Roster Form
Officer Transition Form
Complete each semester by downloading the excel sheet, inputting your respective club information, and sending an email to club.sports@mail.wvu.edu with the document attached.
Attending Campus Recreation Events Form Attending Campus Recreation Events Form Submission Completed each time a club attends a Campus Recreation event. Download and complete the "Events Form", then submit online using the "Events Form Submission.”
Coaching/Instructor Agreement
For any coach/instructor working with a club, required every year 
Community Member Consent Form For Community Members' submission by the deadline each semester only; once completed, email to Club Sports Staff. Student, Faculty, and Staff Members should complete via WVUGo.
Community Service Events Form Community Service Event Form Submission Completed each time a club attends a Community Service Event. Download and complete the “Events Form,” then submit online using the “Events Form Submission.”
Facility Request Form
Use to request space to host a game/match/tournament at Mylan Park, Student Rec Center, Evansdale Fields, Med Center Fields, etc. Due two weeks prior to event date 
HealthWorks Medical History 
Required for all participants in: Lacrosse (M/W), Rugby (M/W), Ice Hockey, Soccer (M/W), Cheer, Quidditch, Baseball, Softball, and Ultimate Frisbee (M/W) 
Practice Request Form
Complete by the deadline each semester
Purchasing Form
For purchasing equipment/league memberships/facility rentals
Post Season Fund Application Form Supplemental funding for clubs traveling to or competing at a national level competition. This can only be used by a club once per academic year.
Budget Request Form Due each spring to determine the budget allocation for the following academic year

Travel Forms

Travel authorizations are due 2 weeks prior to departure. 
Travel Authorization Due 2 weeks before weekend departure
Individual Reimbursement Form Due the Friday after return trip for individual reimbursements
Post Travel Result Form Due the Friday after return trip
Post Travel Reimbursement Form Due the Friday after return trip for club reimbursements

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