Forms

The Club Sports Administrative and Travel Forms must be submitted to the Competitive Sports Office by the corresponding deadline(s) indicated below.

Roster Form Officer Transition Form	Complete each semester by downloading the excel sheet, inputting your respective club information, and sending an email to club.sports@mail.wvu.edu with the document attached.
Attending Campus Recreation Events Form Attending Campus Recreation Events Form Submission	Completed each time a club attends a Campus Recreation event. Download and complete the "Events Form", then submit online using the "Events Form Submission.”
Coaching/Instructor Agreement	For any coach/instructor working with a club, required every year
Community Member Consent Form	For Community Members' submission by the deadline each semester only; once completed, email to Club Sports Staff. Student, Faculty, and Staff Members should complete via WVUGo.
Community Service Events Form Community Service Event Form Submission	Completed each time a club attends a Community Service Event. Download and complete the “Events Form,” then submit online using the “Events Form Submission.”
Facility Request Form	Use to request space to host a game/match/tournament at Mylan Park, Student Rec Center, Evansdale Fields, Med Center Fields, etc. Due two weeks prior to event date
HealthWorks Medical History	Required for all participants in: Lacrosse (M/W), Rugby (M/W), Ice Hockey, Soccer (M/W), Cheer, Quidditch, Baseball, Softball, and Ultimate Frisbee (M/W)
Practice Request Form	Complete by the deadline each semester
Purchasing Form	For purchasing equipment/league memberships/facility rentals
Post Season Fund Application Form	Supplemental funding for clubs traveling to or competing at a national level competition. This can only be used by a club once per academic year.
Budget Request Form	Due each spring to determine the budget allocation for the following academic year

Travel authorizations are due 2 weeks prior to departure. 

Travel Authorization	Due 2 weeks before weekend departure
Individual Reimbursement Form	Due the Friday after return trip for individual reimbursements
Post Travel Result Form	Due the Friday after return trip
Post Travel Reimbursement Form	Due the Friday after return trip for club reimbursements